Word+Processing

= Activity #1: Drawing Tools =

Open a new word-processing document. Find and use the drawing tools. Key a title Functions of a Computer - Or Another Slogan of your Choice using word art or the equivalent.

Paste a picture of a personal computer into a new document (The one from Intel is good!). Format the picture so you can move it around the document. Place it in the very middle of the page.

Use the drawing tools to insert four text boxes around the picture. In each text box insert your own brief summary of each of the four functions.

Save as functions . - You do not need to submit this to Edmodo

= Activity #2: Screen Shots =

We will occasionally need to use our own work from one software application to display in another. A picture makes it easier to see.

Navigate to your drive in My Computer and open in a full screen.

Click the Print Screen Button above the cursor keys. On some keyboards it is necessary to hold the Ctrl or Alt keys at the same time Print Screen is clicked.

Your drive's contents will be placed into Windows memory.

Open a new word-processing document and centre a title File Management.

Paste your screen shot. Use the layout functions to move. Save as file management. - This will not be submitted to Edmodo

Some screen shots are more effective without the Windows menus showing. To remove paste first into MS Paint and crop out unwanted parts. The example below is before and after the cropping in MS Paint:


 * || [[image:mrlinseman/File_Managment_Photo.jpg width="320" height="240" caption="Uncropped"]][[image:mrlinseman/File_Managment_Photo_cropped.jpg width="128" height="129" caption="Cropped"]] ||

**Activity #3: Columns**

Word-processing software allows you to create documents with written text and much more. We will learn word-processing features as we learn digital literacy.

Follow these instructions:

Open your word-processing program and locate the document computer terms from Unit 1 Activity 4. - This will not be submitted to Edmodo Create a title //Computer Terms// and centre it using the centre icon.

Press enter twice. Now go back and //bold your title// and increase its //size to 16//. You may change the default font from Times New Roman if you wish but be consistent. Capitalizing the title is optional as well.

At the left margin bold the terms then press enter. Key the definitions **in your own words** without any special formatting. An example:

The central processing unit, or CPU, is the brains of the computer and makes millions of calculations rapidly.
 * CPU**

Complete for all the terms with a space in between.

Next we get fancy. Place your cursor just before the first term. Find the command for //**columns**// and choose //**two**// columns. Select OK. Make sure the spacing is reasonable.

Use Google Image search to find tiny pictures of the glossary items. Past them into the definitions. Right-click for each picture to format it's layout to "wrap" tight around the definitions. Place some pictures to the right and others to the left. No need to do them all, just most! Save.

= Activity #4: Word Wrap =

Title your document Software . Place each definition or example in separate paragraphs with a space in between. Notice how the computer moves to the next line when you type. This is known as word wrap. Bold or italicize key terms. Save as software - This will not be submitted to Edmodo .

All done? Great, take a break but get your mouse hand ready. Complete the [|Mouserobics]! Better be in mouse shape!

= Activity #5: Memo =

A Memo is short for memorandum. It refers to a text document sent from one person to another or others within a company. The format is fairly simple. Study the one below. The "RE" stands for regarding (you could also use the term 'Subject'):

Using the file you created in Activity 6 from Unit 1, prepare a personalized memo completing the task above relating to networks. After each colon it is important to use the **tab** key to indent so the text aligns properly. Explain to a boss what the terms MAN, LAN and WAN mean. Save as network memo. You __DO__ need to submit this one to Edmodo for grading.

.

= Activity #6: Letter =

Letters have been a common way of corresponding, between friends and to and from employees in companies. While styles of letters may vary, most contain common elements. You may use the letter style known as the [|Full-Block] to format the alignment in your letter. It's main feature is that all text starts at the left margin. The only part that may not be at the left margin would be a company's name and address in a letterhead, which you'll see often centred at the top.

__**Create a letter**__ - maximum one page and centered vertically (use a command, do not press enter!). The theme is a letter sent from you to our principal which outlines how we can use the security rules learned in unit 1. Use an introductory paragraph and a larger second paragraph which includes enumerations (numbered bullets). The third paragraph is a short thank you. Save as letter - Submit this to Edmodo for grading . //**For a clear and informative example of a Business Letter, click on the link below:**//

= Activity #7: Mail Merge =

Ever wonder how you get that junk mail with your name on it? Well marketers call it direct mail and it's an effective way of selling goods and services to consumers. But just how is it done? The name for it is mail merge. You need a main document, which is the message you're trying to send. Then you need a data source, which contains all the information of the people you want to reach. This data could include name, address, phone numbers, etc. The last step is to "merge" the two together. Sounds easy. Let's try it.

Watch this video first:

media type="youtube" key="Do9NKXqUxh8" height="360" width="480" 1. To begin your mail merge go to Mailings or under **Tools** go to **Letters and Mailing**. Use the wizard and follow the onscreen instructions. 2. You will be prompted to Create Data Source by entering your first names, last names, etc. Perhaps add Province as a field. These are known as fields. Each complete set of data for one person is known as a record. 3. Create the Main Document inserting fields for those items that will change. For example, first name, last name, address, city, postal code. Save this file before moving on with a filename such as main letter

4. Use database file here: . See the example:

«FirstName» «LastName» «Address1» «City», «Province» «PostalCode» Hello «FirstName»: Insert your answers for from the virus file in Unit 1. You'll be informing at least 10 friends about viruses! Sincerely, Your name Be careful with spacing and characters such as commas and colons. Think about the final letter. Save this file as virus form letter . 4. Find the merge command and do the merge! You should see as many letters as you have records. Save the merged letters as merged letters .

= Activity #8 - Borders, Bullets and Tabs =

Duplicate the handout. See instructions [|here] Submit as borders assignment to Edmodo

= Activity #9: Formatting Reports =

We have a rather large report coming up so it's time to learn how to properly format one. Follow these instructions carefully, using the content from your evaluating websites activity in unit 1. Title pages include a suitable title, your name, teacher name, course name with section and date, all vertically and horizontally centered. When done create a new page by using Ctrl-Enter (not enter, enter, enter!)

The Table of Contents page follows. Key and centre Table of Contents. Use Ctrl-Enter for a new page.

Authority Objectivity Currency Coverage Sample url

You will need to find how to create headers and footers (hint: use a "different" first page, page numbers, and create a table of contents. Usually you have to format headings as headings for the table of contents to create itself automatically.

See the example below:



= Unit 2 - Major Assignment: Report = = = __**Rubric**__ - See Activity #12 from Unit 1 for List of Choices [|Use for works cited]

It's time to do something we'll need in school - a Report. While there are different ways to format a report, and you should check with your teacher before digging in, there are certain necessary elements. These include:

Title page - includes title of the report, your name, teacher name, course name and section, date (graphics at discretion of teacher).

Table of Contents - Your word-processing program can do this with a simple function if the headings are included. A table of contents is recommended if the report is more than a page or two.

Executive Summary - a paragraph containing the main idea, key points and conclusions of the report. Assume your boss (or teacher) only has time to read the results of your research and analysis.

Body - Several paragraphs, each with their own central idea; try to use underlined side-headings to separate important sections of the report; any information which was gained through research must be given credit in the form of a brief citation in brackets. Include graphics if they help explain your main points (again include the source).

Conclusion - a summary of key findings and your opinions.

Works Cited - an alphabetic listing of the resources you used in one place.

It is also helpful to include headers and footers, that is, useful information appearing on every page. For our report we will do the following: Before you start, download and read [|Writing Business Reports]. It's a sample report with rules for all you'll need to complete your report.

1. Choose a suitable topic from the Ethics activity in Unit 1.

2. Begin a header on the page after the title page with your name at the right margin at the title on the left margin.

3. Put the page number in a footer in the middle, beginning on the intro page.

4. Create separate pages for Table of Contents and Executive Summary, but do these at the end. You may begin with a side heading for your definition of ethics. A second side heading for your research on the topic with examples. Your third side heading should be possible solutions to the problem(s). But you may decide on what and how many side headings eventually exist in your report. Finish with a conclusion which is your opinion on the topic.

5. Include at least one suitable graphic (with source) to spice up the report.

6. Make the whole report a minimum of five pages, double-spaced.

Save as report

= Unit Evaluation: Digital Literacy/Word Processing Checklist = This is how I will be marking you in these first two units BTT10 Digital Literacy

Unit 1 & 2 Checklist Student Name:


 * || Activity || Completion Checklist ||
 * || Quiz – Computer Terms ||  ||
 * 1 || Personal Computer – Drawing ||  ||
 * 2 || File Management – Screen Shots ||  ||
 * 3 || Effective Searching – Tables ||  ||
 * 4 || Computer Terms – Columns ||  ||
 * <span style="font-family: Verdana,sans-serif;">5 || <span style="font-family: Verdana,sans-serif;">Software – Word Wrap ||  ||
 * <span style="font-family: Verdana,sans-serif;">6 || <span style="font-family: Verdana,sans-serif;">Network – Memo ||  ||
 * <span style="font-family: Verdana,sans-serif;">7 || <span style="font-family: Verdana,sans-serif;">Security – Letter ||  ||
 * <span style="font-family: Verdana,sans-serif;">8 || <span style="font-family: Verdana,sans-serif;">Computer Viruses – Mail Merge (1) ||  ||
 * <span style="font-family: Verdana,sans-serif;">9 || <span style="font-family: Verdana,sans-serif;">Spyware – Borders, Tabs and Bullets ||  ||
 * <span style="font-family: Verdana,sans-serif;">10 || Evaluating Web Pages – Formatting ||  ||
 * <span style="font-family: Verdana,sans-serif;">* || <span style="font-family: Verdana,sans-serif;">Ethics Report Using All of the Above ||  ||

<span style="font-family: Verdana,sans-serif;">**__Evaluation:__** <span style="font-family: Verdana,sans-serif;">Knowledge <span style="font-family: Verdana,sans-serif;">Quiz – Computer Terms <span style="font-family: Verdana,sans-serif;">Unit Test <span style="font-family: Verdana,sans-serif;">Project

<span style="font-family: Verdana,sans-serif;">Application <span style="font-family: Verdana,sans-serif;">All activities must be completed and initialed on Checklist. <span style="font-family: Verdana,sans-serif;">All Activities to submitted for evaluation using Edmodo <span style="font-family: Verdana,sans-serif;">Unit Test <span style="font-family: Verdana,sans-serif;">Project

<span style="font-family: Verdana,sans-serif;">Thinking <span style="font-family: Verdana,sans-serif;">Evaluating Web Pages Report <span style="font-family: Verdana,sans-serif;">Unit Test <span style="font-family: Verdana,sans-serif;">Project

<span style="font-family: Verdana,sans-serif;">Communication <span style="font-family: Verdana,sans-serif;">Activities submitted as per checklist <span style="font-family: Verdana,sans-serif;">Unit Test <span style="font-family: Verdana,sans-serif;">Project